Tonic is committed to privacy for everyone who uses our services – we appreciate that you do not want the personal information you provide to us circulated arbitrarily and under the EU General Data Protection Regulations (GDPR – which replaced the Data Protection Act), we must comply with certain rules which are designed to ensure that any data you provide to us is processed with due diligence and consideration.

Here we explain how we collect information; what we do with it and what controls you have.

The Data We Collect

Tonic collects Personal Data about you to assist us in the recruitment process. This Data consists of information including your name, address, e-mail, phone numbers, work and education history, details of your eligibility to work and your responses to / results of any skills assessments or personality profiling we may be required to carry out on behalf of our Client’s.

You are under no obligation to provide any such information; however, this will affect the quality of the services we are able to provide you with if you choose not to.

Why we process this personal data

We process this personal data as necessary to aid the recruitment process, to provide our services to you and to market roles and services to you as well as advise you of news and industry updates, events, promotions and competitions (where we do use your information to market further products and services to you, you will be able to unsubscribe from such communications).

We may also use Aggregate Data to help us understand our Users as a group so that we can provide you with a better service and provide targeted advertising on our website.

Information that you submit will be stored for as long as we legitimately need it, as required by the law or until such time as you ask us to remove it. This information is sent to and stored on secure servers located in the United Kingdom.

Why we collect and process sensitive personal data

We collect and process Sensitive Personal Data only so far as is necessary and in compliance with all applicable legislation. By registering your details with us, you consent to us collecting and processing Sensitive Personal Data supplied by you and disclosing this information to prospective employers and clients in connection with the recruitment process.

Why we may pass data to third parties

Where necessary we may pass data to third parties and affiliates that help us to process data and to prospective or intended employers or clients for the purpose of recruitment.

We may also share aggregate information with selected third parties, but we do not disclose individual names or any identifying information. In the event that we undergo re- organisation or are sold to a third party, you agree that any personal information we hold about you may be transferred to that re-organised entity or third party. We may disclose your personal information if required to do so by law.

How your data safeguarded

The security of your data is extremely important to us. Access to your personal data is only provided to our staff and third parties who help us to process data or, in order to help with the recruitment process, to prospective employers or customers.

We have security measures in place to attempt to protect against the loss, misuse and alteration of personal information under our control. You should bear in mind that information you submit via our websites, whilst it is in transit over the internet, is at your own risk.

How we let you know if our policy changes

Any policy changes, either due to business reasons or future changes in legislation, will be posted on our website and, if substantial, may be promoted on the website or through e-mail notification. This privacy policy was last updated in October 2019.